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Document library for committee plans, contracts, schedules, reports, and reference files.
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Hospitality PlanShuttle PlanVendor ContractsHotel InformationRegistration ReportsFood Count ReportsProgram SchedulesFinance TemplatesMeeting Notes
Showing 6 of 6 documents
| Document Title | Committee | Description | Link | Last Updated | Owner |
|---|---|---|---|---|---|
Hospitality Team Plan Hospitality Plan | Hospitality | Complete hospitality plan covering Chief Guest arrangements, VIP protocols, sponsor welcome, room setup, and water replenishment schedules. | Open | Jun 01, 2026 | Priya Raman |
Shuttle & Transportation Master Plan Shuttle Plan | Transportation | Master shuttle schedule with Route A and Route B timetables, hotel pickup times, parking overflow strategy, and safety advisory. | Open | May 20, 2026 | Arun Selvam |
Vendor Contract Template Vendor Contracts | Vendor Management | Standard vendor contract template including payment terms, cancellation policy, insurance requirements, and deliverables checklist. | Open | Apr 15, 2026 | Vendor Lead |
Registration Badge Printing Plan Registration Reports | Registration | Badge design specifications, printing vendor details, batch schedules, on-site check-in flow, and VIP access badge protocols. | Open | May 10, 2026 | Divya Anand |
Food Count Planning Sheet Food Count Reports | Food | Estimated attendee counts per meal, dietary restriction tracking, Sheraton coordination notes, and Star Night food logistics. | Open | May 25, 2026 | Meena Krishnan |
Finance Reimbursement Template Finance Templates | Finance | Reimbursement request form template with required receipts, approval workflow, Zelle/check instructions, and settlement timeline. | Open | Apr 30, 2026 | Suresh Venkat |