F
FeTNA 2026
Committee

AV Committee

AV Committee — 7 members. Chair: Balu Saravanan; Co-Chair: Kamalesh.

Committee
AV Committee
Members
7
Total team
Chair
Balu Saravanan
Co-Chair
Kamalesh
Priority
Critical
Key Dependencies
ProgramComperingVisual MediaParallel SessionsVendor
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Committee Overview

AV Committee manages audio and lighting requirements for all programs. Volunteers should have basic technical knowledge or willingness to learn.

Official Responsibility

Manage audio and lighting requirements for programs. Volunteers should have basic technical knowledge or willingness to learn.

Scope of Work

  • Sound
  • Lighting
  • Microphones
  • Stage feeds
  • Screens
  • Projectors
  • Artist technical requirements
  • Vendor coordination
  • Rehearsal support

Key Workstreams

  • AV vendor coordination
  • Mic, sound, lighting plans
  • Projection and screens
  • Rehearsal support
  • Issue escalation per stage

Focus Areas

Mic planLightingProjectionRehearsalsStage coordination

Key Responsibilities

  • Run sound and lighting across all stages
  • Manage microphones and stage feeds
  • Support rehearsals and live programs
  • Coordinate with AV vendor

Onsite Execution Plan

  • Dedicated AV contact per stage / session
  • Sound check before every session
  • Backup mics readily available
  • Mic handoff coordination with Compering
  • Real-time issue escalation channel

Risks / Mitigation

RiskMitigation
Microphone failureBackup mics per stage
Sound imbalanceSoundcheck schedule
Projection issueBackup projector + test files
Artist technical needs missedAV requirement intake form
Rehearsal delayRehearsal slot bookings early

Coordination Needed From Other Teams

  • Program
    Cue sheet and timing
  • Compering
    Mic handoffs
  • Visual Media
    Camera / audio feeds
  • Technical
    Digital signage feeds
  • Film Festival
    Screening AV
  • Traditional Arts
    Performance sound
  • Parallel Sessions
    Session AV
  • Event Day Management
    Stage flow

Documents / Links

  • AV Vendor Contract
    Plan
  • Mic Plan
    Plan
  • Lighting Plan
    Plan
  • AV Requirement Form
    Form

Committee Contacts

  • Balu Saravanan
    Chair
    +1 555-0300 balu.saravanan@fetna2026.org
  • Kamalesh
    Co-Chair
    +1 555-0301 kamalesh@fetna2026.org

Open Questions

  • Backup AV vendor needed?
  • In-ear monitor needs for select artists?

Notes / Updates

  • Mar 20 — Two AV vendors quoted; negotiating final SOW.

Responsibilities

    Operating Plan

      Coordination Needs