Committee
Vendor
Vendor — 14 members. Chair: Dhana Muthusamy; Co-Chair: Balamudhan Sonai.
Committee
Vendor
Members
14
Total team
Chair
Dhana Muthusamy
Co-Chair
Balamudhan Sonai
Priority
Medium
Key Dependencies
FinanceRegistrationEvent Day ManagementSponsorship
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Committee Overview
Vendor Committee coordinates with small business vendors, manages booth setup, payments, and logistics for vendor participation throughout the convention.
Official Responsibility
Coordinate with small business vendors, manage booth setup, and handle logistics for vendor participation.
Scope of Work
- Vendor onboarding
- Booth assignment
- Payment coordination
- Setup timing
- Vendor rules
- Electricity/table/chair needs
- Vendor check-in
- Vendor issue resolution
Key Workstreams
- Vendor packages and pricing
- Booth layout and assignment
- Setup logistics
- Onsite vendor support
Focus Areas
Vendor packagesBooth layoutSetup logisticsOnsite support
Key Responsibilities
- Define vendor packages
- Track registrations and payments
- Assign booths and prepare layout
- Provide onsite vendor support
Onsite Execution Plan
- Vendor check-in desk near vendor zone
- Printed booth map at vendor entrance
- Onsite vendor help desk during all hours
- Electrical/setup support roving team
Risks / Mitigation
| Risk | Mitigation |
|---|---|
| Booth confusion | Booth map + numbered signage |
| Vendor setup delays | Setup window + early load-in for large vendors |
| Payment mismatch | Payment confirmation checklist with Finance |
| Electrical needs not ready | Pre-event electrical survey |
| Vendor crowding | Traffic flow coordination with Event Day |
Coordination Needed From Other Teams
- FinancePayment confirmation
- RegistrationVendor badges
- Event Day ManagementVendor area traffic
- DecorationsVisual cohesion in vendor zone
- Venue teamSetup permissions
- SponsorshipSponsor vs. vendor booth alignment
- TechnicalWi-Fi for vendors if needed
Documents / Links
- Vendor Package SheetPlan
- Booth Layout MapPlan
- Vendor Setup InstructionsPlan
- Payment Confirmation TrackerReport
Committee Contacts
- Dhana MuthusamyChair+1 555-0250 dhana.muthusamy@fetna2026.org
- Balamudhan SonaiCo-Chair+1 555-0251 balamudhan.sonai@fetna2026.org
Open Questions
- Vendor booth pricing tiers?
- Electrical surcharges?
- Refund policy if vendor cancels?
Notes / Updates
- Mar 20 — ~22 vendor inquiries received.