F
FeTNA 2026
Committee

Travel

Travel — 6 members. Chair: Saravanan Krishnan; Co-Chair: Jegan Kamaraj.

Committee
Travel
Members
6
Total team
Chair
Saravanan Krishnan
Co-Chair
Jegan Kamaraj
Priority
High
Key Dependencies
HospitalityTransportationHotels ManagementRegistrationFinance

Committee Overview

The Travel Committee coordinates inbound and outbound travel for Chief Guests, VIP guests, performers, speakers, and sponsored artists. The team manages flight bookings, itineraries, airport pickups/drop-offs, visa/documentation support, and travel-day communication to ensure every guest has a smooth, on-time journey to and from FeTNA 2026.

Official Responsibility

Plan, book, and coordinate all travel arrangements for Chief Guests, VIPs, artists, speakers, and sponsored attendees, and ensure timely handoff to Hospitality and Transportation teams on arrival and departure.

Scope of Work

  • Flight booking and ticketing
  • Itinerary planning and confirmation
  • Visa / travel documentation support
  • Airport pickup and drop-off scheduling
  • Travel-day communication with guests
  • Coordination with Hospitality on guest handoff
  • Coordination with Transportation on airport runs
  • Travel budget tracking and reconciliation

Key Workstreams

  • Guest travel list (Chief Guests, VIPs, artists, speakers)
  • Flight booking workflow
  • Itinerary distribution
  • Airport receiving schedule
  • Departure schedule
  • Travel issue escalation (delays, cancellations, rebookings)

Focus Areas

Flight bookingsItinerariesVisa supportAirport coordinationDeparture

Onsite Execution Plan

  • Travel desk at convention venue with full itinerary master sheet
  • Real-time flight tracking on travel days
  • Direct line with Hospitality airport receivers
  • Direct line with Transportation dispatch
  • Backup driver/receiver on standby for delays
  • Departure reminders sent 24h and 4h prior to flight

Coordination Needed From Other Teams

  • Hospitality
    Airport receiver assignments and guest handoff
  • Transportation
    Airport pickup/drop-off scheduling
  • Hotels Management
    Check-in timing aligned with arrival flights
  • Registration
    Guest list and badge readiness
  • Finance
    Booking approvals and reimbursements
  • Program
    Confirmed artist/speaker list and performance dates

Committee Contacts

  • Saravanan Krishnan
    Chair
    +1 (610) 850-4502
  • Jegan Kamaraj
    Co-Chair
    +1 (201) 658-1060