Committee
Hotels Management
Hotels Management — 8 members. Chair: Sridhar Rajan Murali; Co-Chair: Srini Rangasundaram.
Committee
Hotels Management
Members
8
Total team
Chair
Sridhar Rajan Murali
Co-Chair
Srini Rangasundaram
Priority
High
Key Dependencies
HospitalityTransportationRegistrationFinance
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Committee Overview
Hotels Management coordinates hotel room blocks, guest room assignments, check-in support, hotel communication, rooming lists, VIP/Chief Guest rooms, sponsor rooms, hotel-based event support, and coordination with Hospitality and Transportation.
Official Responsibility
Handle hotel bookings, room allocations, and accommodation management for guests, participants, and dignitaries.
Scope of Work
- Hotel room block tracking
- VIP/Chief Guest room allocation
- Sponsor/donor accommodation
- Rooming list management
- Hotel check-in support
- Hotel front desk coordination
- Shuttle pickup coordination
- Hotel event space coordination
Key Workstreams
- Hotel room block tracking
- VIP/Chief Guest room allocation
- Sponsor/donor accommodation support
- Rooming list management
- Hotel check-in support
- Hotel front desk coordination
- Room setup coordination with Hospitality
- Shuttle pickup location coordination
- Hotel event space coordination
- Issue resolution
Focus Areas
Room blocksVIP allocationRooming listFront desk coordination
Key Responsibilities
- Hold and manage room blocks at partner hotels
- Assign rooms by category (VIP, sponsor, artist, volunteer)
- Coordinate front desk briefings and key handoffs
- Resolve in-stay guest issues during the event
Onsite Execution Plan
- Hotel liaison stationed at each partner hotel during check-in waves
- VIP rooms pre-checked before guest arrival
- Hotel instruction packet handed to each front desk on Day 0
- WhatsApp escalation group across hotel leads
- Daily issue log reconciled each evening
Risks / Mitigation
| Risk | Mitigation |
|---|---|
| Room shortage | Cutoff monitoring + secondary hotel overflow |
| Guest check-in confusion | Hotel liaison + printed rooming list |
| Rooming list mismatch | Daily updates with hotels |
| Late arrivals | Late-arrival list shared in advance |
| VIP room not ready | Pre-check by Hospitality + escalation |
| Hotel front desk not briefed | Printed instruction packet + walkthrough |
Coordination Needed From Other Teams
- HospitalityVIP room readiness and guest support
- TransportationHotel shuttle routes
- RegistrationAttendee/hotel mapping
- FoodHotel-based food or breakfast support
- ProgramGuest schedule
- FinanceHotel deposits/payments
- Event Day ManagementOnsite hotel issue escalation
Documents / Links
- Hotel Block ContractsPlan
- Rooming List TemplateRoster
- Hotel Instruction PacketPlan
- Daily Hotel Issue LogReport
Committee Contacts
- Sridhar Rajan MuraliChair+1 555-0180 sridhar.rajan.murali@fetna2026.org
- Srini RangasundaramCo-Chair+1 555-0181 srini.rangasundaram@fetna2026.org
Open Questions
- Will hotels hold rooms past cutoff for late VIPs?
- Who approves incidentals for sponsored guests?
- Self-serve food room availability at Sheraton?
Notes / Updates
- Mar 15 — Primary hotel confirmed 240 rooms; cutoff May 30.