Committee
Visual Media Committee
Visual Media Committee — 6 members. Chair: TBD.
Committee
Visual Media Committee
Members
6
Total team
Chair
TBD
Co-Chair
—
Priority
Medium
Key Dependencies
ProgramHospitalityPR-MarketingAVRecognition
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This page uses a quick-start template. Use the Manage section to update responsibilities, action items, contacts, documents, and notes for this committee.
Committee Overview
Visual Media plans and manages photography and videography needs to ensure high-quality visual coverage and documentation across the convention.
Official Responsibility
Plan and manage photography and videography needs and ensure high-quality visual coverage and documentation.
Scope of Work
- Event photography
- Videography
- Photo zones
- Chief Guest coverage
- Stage coverage
- Sponsor coverage
- Volunteer/team coverage
- Media archive
Key Workstreams
- Photographer/videographer teams
- Coverage schedule
- Must-cover checklist
- Upload / archive
- Post-event delivery
Focus Areas
Coverage planMust-cover momentsUpload archivePR handoff
Key Responsibilities
- Recruit and schedule photographers/videographers
- Identify must-cover moments
- Manage upload and archive
- Coordinate with PR for quick releases
Onsite Execution Plan
- Photographer assignments by zone
- Daily handoff to PR by EOD
- Shared upload folder mirrored across devices
- Backup storage drives
Risks / Mitigation
| Risk | Mitigation |
|---|---|
| Missed key moments | Must-cover checklist + zone assignments |
| Storage/upload issues | Shared upload folder + backups |
| Unclear photo ownership | Pre-signed media release |
| Delay in PR photos | Daily handoff schedule |
Coordination Needed From Other Teams
- ProgramStage schedule
- HospitalityVIP/Chief Guest coverage
- PR-MarketingQuick-turn photos
- SponsorsSponsor moment coverage
- AVStage feed alignment
- TechnicalUpload / archive infra
- RecognitionAward moment coverage
- Event Day ManagementAccess permissions
Documents / Links
- Coverage SchedulePlan
- Must-Cover ChecklistChecklist
- Media Release FormForm
Committee Contacts
- TBDChairTBD visual.media@fetna2026.org
Open Questions
- Chair and Co-Chair assignment?
- Drone footage — allowed at venue?
Notes / Updates
- Mar 17 — Visual Media Committee leadership to be confirmed.