Committee
Decorations
Decorations — 19 members. Chair: Monica Kanniyappan; Co-Chair: Jayanthi Dhanaraj.
Committee
Decorations
Members
19
Total team
Chair
Monica Kanniyappan
Co-Chair
Jayanthi Dhanaraj
Priority
Medium
Key Dependencies
ProgramSponsorshipVisual MediaVendorEvent Day Management
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Committee Overview
Decorations plans, designs, and installs decorations across convention venues — including stage, lobby, entrance, sponsor backdrop, cultural theme elements, signage, and photo booths.
Official Responsibility
Plan, design, and install decorations across convention venues.
Scope of Work
- Stage decor
- Lobby decor
- Entrance decor
- Sponsor backdrop
- Cultural theme elements
- Signage support
- Photo booth/backdrop
- Installation and removal
Key Workstreams
- Theme design
- Area-wise decoration plan
- Vendor & venue coordination
- Setup and teardown crew
Focus Areas
ThemeArea planSetupTeardownSponsor backdrop
Key Responsibilities
- Define decoration theme and area-wise plan
- Coordinate with venue on rules and safety
- Manage setup/teardown crews
- Align with Sponsors and Visual Media
Onsite Execution Plan
- Zone-based setup crew with team captains
- Material inventory checked at load-in
- Photo zones lit and identified
- Teardown crew briefed for post-event cleanup
Risks / Mitigation
| Risk | Mitigation |
|---|---|
| Setup delays | Setup timeline with hard milestones |
| Venue restriction conflicts | Venue approval before purchase |
| Safety/fire compliance issues | Fire-safe materials only |
| Material shortage | Material checklist + buffer |
Coordination Needed From Other Teams
- Program CommitteeStage decor needs
- Sponsorship CommitteeSponsor backdrop visibility
- Visual Media CommitteePhoto zones
- Event Day ManagementSetup and crowd flow
- Vendor CommitteeMaterial rentals
- AV CommitteeStage decor + AV integration
- Venue teamRules and approvals
Documents / Links
- Theme BriefPlan
- Area-wise Decoration PlanPlan
- Material InventoryRoster
- Setup / Teardown Crew RosterRoster
Committee Contacts
- Monica KanniyappanChair+1 555-0230 monica.kanniyappan@fetna2026.org
- Jayanthi DhanarajCo-Chair+1 555-0231 jayanthi.dhanaraj@fetna2026.org
Open Questions
- Sponsor backdrop dimensions?
- Allowed adhesives at venue?
Notes / Updates
- Mar 17 — Cultural theme concept shared with leadership.