Committee
Event Day Management
Event Day Management — 33 members. Chair: Karthikeyan Sankar; Co-Chair: Kulothungan, Bharath Babu.
Committee
Event Day Management
Members
33
Total team
Chair
Karthikeyan Sankar
Co-Chair
Kulothungan, Bharath Babu
Priority
Critical
Key Dependencies
RegistrationFoodTransportationVolunteerAVVendor
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Committee Overview
Event Day Management runs onsite operations — crowd movement, queue control, entry/exit flow, help points, volunteer deployment, emergency coordination, and venue-wide event order.
Official Responsibility
Manage queues, crowd movement, immediate assistance, and event order during the convention.
Scope of Work
- Crowd movement
- Queue control
- Entry/exit flow
- Help points
- Volunteer deployment
- Emergency coordination
- Main hall movement
- Food queue support
- Registration queue support
Key Workstreams
- Zone map and captains
- Queue and crowd flow
- Help desk operations
- Volunteer deployment
- Emergency escalation
Focus Areas
Zone mapQueue controlHelp deskEmergency response
Key Responsibilities
- Build zone map and assign captains
- Coordinate queues at Registration and Food
- Manage main hall flow
- Run incident escalation and lost-and-found
Onsite Execution Plan
- Zone captains on radio/WhatsApp
- Signage at every entry, exit, and queue
- Help desk + lost-and-found at central point
- Standing emergency announcement script
- Stanchions/barricades for queue control
Risks / Mitigation
| Risk | Mitigation |
|---|---|
| Crowd bottlenecks | Zone captains + signage |
| Queue confusion | Clear queue markers + volunteers |
| Delayed emergency response | Escalation matrix + radio comms |
| Missing volunteers | Shift schedule + standby pool |
| Main hall entry congestion | Staggered seating + multiple entries |
Coordination Needed From Other Teams
- RegistrationQueue load
- FoodMeal queue flow
- TransportationShuttle stops
- Security/ProtocolEmergency handling
- Volunteer CommitteeVolunteer shifts
- TechnicalComms / dashboards
- VendorVendor zone flow
- ProgramStage flow
- AVAnnouncements
Documents / Links
- Zone MapPlan
- Zone Captain RosterRoster
- Crowd Control PlanPlan
- Incident Escalation MatrixPlan
- Emergency Announcement TemplatesForm
Committee Contacts
- Karthikeyan SankarChair+1 555-0310 karthikeyan.sankar@fetna2026.org
- KulothunganCo-Chair+1 555-0311 kulothungan@fetna2026.org
- Bharath BabuCo-Chair+1 555-0312 bharath.babu@fetna2026.org
Open Questions
- Radios for zone captains — procured?
- Venue policy on barricades?
Notes / Updates
- Mar 19 — Initial zone map shared with venue team.